Title
Resolution - A Resolution to Consider Awarding an Annual Contract to Earthworks, Inc. in the Amont of $283,300 for Grounds Maintenance of Medians and Rights-of-Way
Requested Action
Approve a Resolution to Consider Awarding an Annual Contract to Earthworks, Inc. of Lillian, Texas in the Amount of $283,300 for Grounds Maintenance of Medians and Rights-of-Way
Recommendation
Approve resolution
Description/History
In a continuing effort to provide grounds maintenance services for City property in the most cost effective manner, the Parks and Recreation Department has gradually outsourced grounds maintenance services for park and municipal properties since 2005. The contract mowing program has allowed the City to increase the level of service to the citizens by using contractors to mow, edge, and blow turf areas while in-house staff concentrates on high end maintenance such as chemical applications, fertilization, botanical, and irrigation.
This contract is for weekly/bi-weekly grounds maintenance of approximately 74 miles of medians and rights-of-way. Services include mowing, trimming, edging and litter removal, as well as bi-weekly maintenance of landscape beds on nine thoroughfares. City staff will be responsible for monitoring contractor performance on a daily basis to ensure compliance with maintenance standards and specifications.
Requests for bids were advertised in the Star Telegram on December 20, 2018 and December 27, 2018. Three professional landscape maintenance companies attended the mandatory pre-bid meeting on January 3, 2019, with all three companies submitting sealed bids on January 17, 2019. Staff reviewed and evaluated the bids and worked with the Legal Department to ensure all bid requirements were met. It was determined that Earthworks, Inc. was the successful “best value” bidder. The initial contract term is for one year and will be reviewed annually to determine subsequent renewal terms. At the City’s option, this contract shall be renewable for four (4) additional one-year renewal periods.
Justification
Contracting with Earthworks, Inc. to maintain medians and rights-of-way will free up staff and allow them to concentrate on other high end maintenance areas. This allows the City to be able to maintain current and future facilities without the cost of adding personnel and equipment.
Funding Source
General Fund
Prepared By
Matt Young, Director of Parks and Recreation
Matt.Young@mansfieldtexas.gov
817-804-5798