Title
Resolution - A Resolution Ratifying the Expenditure of Funds in the Amount of Fifty Thousand and Two-Hundred Ninety-Two Dollars and Thirty-Three Cents ($50,292.33), for Hazardous Waste Disposal Services (Drainage Utility Fund)
Requested Action
Approve the resolution authorizing funds in the amount of $50,292.33 for hazardous waste disposal services.
Description/History
The Environmental Collection Center collects materials from our residents that cannot be disposed in any of the curbside collection methods and would be harmful to the environment if released, or could damage public infrastructure if poured into the sink. The collection program has been popular with residents and steady growth has continued to be observed. As much as possible, materials collected are recycled. However, some materials require disposal treatment as hazardous wastes.
The estimated cost of disposal for FY22 for this service was $36,000, based on the price agreement and prior usage. As with many other industries, the disposal services experienced extraordinary cost increases earlier in 2022. Notice was provided to the City in accordance with the agreement, and the additional costs lead to an exceedance of the original purchase order by $14,292.33, as well as going over the public bid threshold. The exceedance of the public bid threshold was not made clear until the invoice for services was provided in June.
The purpose of this resolution is to ratify all expenditures to this vendor for the entirety of FY22 for a total amount of $50,292.33. No other services have been requested, or will be requested, prior to the end of the fiscal year and a public bidding process will be followed for FY23.
Justification
It was not anticipated the costs for this service would exceed the threshold for public bidding for FY22. Prices from multiple providers were collected and evaluated, and the vendor used was considered the best value for the City. A public bid for future services will be followed to reduce the chance of a similar occurrence. All services from this vendor for FY22 have been received, and this will allow the account to be settled.
Funding Source
Drainage Utility Fund
Prepared By
Howard Redfearn Environmental Manager, Environmental Services Department
817-276-4240