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File #: 15-1530    Version: 1 Name: Resolution - A Resolution Authorizing a Construction Contract Between the City of Mansfield and C GreenScaping, LP in the Amount of $583,861.80 for FM 917 Landscape Enhancements
Type: Resolution Status: Passed
File created: 9/23/2015 In control: City Council
On agenda: 9/28/2015 Final action: 9/28/2015
Title: Resolution - A Resolution Authorizing a Construction Contract Between the City of Mansfield and C GreenScaping, LP in the Amount of $583,861.80 for FM 917 Landscape Enhancements
Sponsors: James Fish
Attachments: 1. Resolution, 2. Bid Tab, 3. Bid Analysis, 4. Bid Recommendation Letter to TxDOT, 5. Award of Project Letter

Title

Resolution - A Resolution Authorizing a Construction Contract Between the City of Mansfield and C GreenScaping, LP in the Amount of $583,861.80 for FM 917 Landscape Enhancements

Requested Action

Consider approving a resolution authorizing a construction contract between the City of Mansfield and C GreenScaping, LP for FM917 landscape enhancements in the amount of $583,861.80

Recommendation

Approve resolution

Description/History

In FY 2015 The Fort Worth Transportation District was allocated $2.2 million for the Green Ribbon reimbursement program. City staff (Parks and Transportation Departments) submitted an application for landscaping on FM 917 from Business 287 to the West city limits. In July, 2014, the Texas Department of Transportation (TxDOT) Fort Worth District approved the City of Mansfield for Green Ribbon Landscape funds. The City of Mansfield has been approved for a fixed amount of $390,000 for the landscaping and irrigation on FM917.  Direct State costs will not be charged, but costs over $390,000 for bid items will be the City’s responsibility. The Advanced funding agreement with TxDot was approved by City Council and concurred by TxDOT in March of 2015. The City had previously asked for an extension of the letting date due to consultant coordination, which was granted and approved by TxDOT.  Upon consideration and approval of the contract, the selected contractor and City will request a construction extension through TxDOT with an updated schedule based upon water availability and the proper planting season for the trees.  The City let (advertised) the project in July 2015 and received 3 sealed bids for the project.  The selected contractor has been approved through TxDOT and a copy of that letter is attached.

Justification

By applying for and receiving state funds for landscaping and irrigation for this portion of FM917/Heritage Parkway.  The City received three bid proposals for FM917.  The bid proposal from Cole Construction Inc. was determined to be unresponsive due to lacking some of the required Texas Department of Transportation (TxDOT) documents. The bid from C GreenScaping LP was the second lowest responsible bidder and the third bidder was significantly higher than the other two. The bid tab, recommendation letter from the City to TxDOT and TxDOT’s concurrence letter is attached. Staff recommends awarding the project to C GreenScaping, LP, 2401 Handley-Ederville Road, Fort Worth, Texas, 76118.

Funding Source

Construction Services:

GF Bonds

Green Ribbon Program TxDOT reimbursement

Prepared By

James Fish, rla, cpsi, Sr. Park Planner, Community Services

james.fish@mansfield-tx.gov

817-804-5794