Title
Resolution - A Resolution Awarding H&H Concrete on Demand, Inc., Cornerstone Ontime Concrete, LLC, and Custom-Crete as the Vendors for Small Batch Mix On-Site Concrete for Miscellaneous City-Wide Street and Sidewalk Repairs (Street Operations Department Maintenance Budget - General Fund)
Requested Action
Consider the Resolution awarding H&H Concrete on Demand, Inc., Cornerstone Ontime Concrete, LLC and Custom-Crete as the vendors for small batch mix on-site concrete for miscellaneous city-wide concrete street and sidewalk repairs.
Recommendation
The Public Works Department Staff recommends approval of the Resolution.
Description/History
City crews perform concrete curb, panel and sidewalk replacements and repairs on city streets throughout the year. With these repairs the concrete mix must be purchased from vendors who are able to meet the city schedule and provide smaller quantities for the smaller repairs (individual concrete panels, sidewalks and curbs). The ability to meet these schedules and smaller quantities are provided by concrete vendors who provide mix on-site concrete that can be tailored to the amount needed for each application.
Request for vendors were advertised in the Star Telegram and on the City Website and bids publicly opened on September 26, 2023. There were three bidders for the project. The three bidders had similar unit prices for concrete. The cost differential between all 3 bidders for a 10 cubic yard delivery of 4,500 psi concrete is $49.00.
All three vendors have previously or currently provided materials for the Public Works Department and the City is satisfied with the quality and value of their materials and service. The Public Works Department intends to use all three vendors. The three vendors will allow for more options for scheduling of concrete deliveries and multiple projects will be able to be poured simultaneously. The selection of three vendors will also ensure better service and more options if a vendor’s performance falls below acceptable levels.
The estimated total expenditure by the Public Works Department for concrete materials is $200,000.00 to $250,000.00 per year. These funds are appropriated with the adopted departmental budget. The Department intends to spread the work to all three vendors. The award is for one year with the option to renew for 4 additional one-year periods subject to appropriations. An inflationary adjustment will be included that may adjust the unit prices each year to account for inflation or the Consumer Price Index (CPI) whichever is less.
Justification
H&H Concrete on Demand, Inc., Cornerstone Ontime Concrete, LLC and Custom-Crete and have provided and do provide concrete materials for the Public Works Department and the City is satisfied with the materials provided and the ability to meet the City’s schedule.
The Assistant Director of Public Works - Transportation will be in attendance at the meeting to answer any of the Council’s questions regarding the resolution. A resolution and bid tab are attached for Council’s consideration.
Funding Source
The funding source is the yearly Street Department budget appropriations from the General Fund.
Prepared By
David Boski, P.E., Assistant Director of Public Works - Transportation