Title
Request for Special Event Permit: Mansfield Pickle Parade & Palooza
Requested Action
Approve the Special Event Permit for the Mansfield Pickle Parade & Palooza with the conditions as provided by the various departments.
Recommendation
The various departments have reviewed the application. It is recommended that the City Manager or his designee be able to make modifications to the special event permit application that will ensure the safety and enjoyment of attendees, volunteers, and others. The various departments also recommend approval of the special event with the comments and conditions provided below.
Description/History
This is an annual event hosted by the Pickled Mansfield Society, and it is proposed to occur from March 17-18, 2023. The event will include a Pickle Parade; 5k, 10k, and beer keg races; live music; vendor and food markets; children’s area; pet parade; baby parade; parking; and shuttles.
The following departments have reviewed the application and recommend the following:
Building Safety - Approve, with no comments or conditions.
Fire Department - Approve, with the following comments and conditions:
1. Don't block Fire/EMS response from the front of the fire station on Main Street. Provide an alternate route for FD response from the front.
2. No parking on both sides of First Street.
3. Show EMS First Aid on Site with PD Command.
4. We will provide the following staffing at the event:
a. Friday - 2 EMS Personnel
b. Saturday - 6 EMS personnel and 1 Fire Command
Health Department - Approve, with no comments or conditions.
Parks Department - Approve, with no comments or conditions.
Planning Department - Approve, with no comments or conditions.
Police Department - Approve, with the following comments and conditions:
1. Friday - Shutdown time on Friday shows to be 0830 hours. Due to commuting public and heavy traffic downtown for rush hour commute, shutdown time should be moved back to 1000 hours.
2. Friday and Saturday - In order to avoid vehicles becoming trapped or driving on Smith St., as occurred in 2022 due to partial closure, it is recommended to close Smith entirely on Saturday and close from Elm to just north of Oak on Friday.
3. Friday and Saturday - Stage on Oak St. needs to be setup closer to Main St. to allow the necessary heavy barricade to be placed west of Walnut St on Oak. Stage location in 2022 crowded the heavy barricade and created an issue with pedestrians and band members getting too close to the heavy barricade.
4. Saturday Parade Float count on permit shows 85. Due to length of the route, 85 floats will not all fit on the route at once, which will cause congestion and a stoppage of the parade.
5. Site map for Saturday’s events show vendors on E. Broad and W. Broad. For safety reasons surrounding the need for heavy barricade locations and Police Officers on E and W Broad, there should be no vendors on Broad St. (East or West).
6. Main St. Closure to E. Dallas St. for parade should say until clear, not to exceed 1400 hours.
7. Main St. Closure for the Palooza events show to include Kimball to Pond (trail entrance). E. Kimball also shows to have a kid’s train event. There is an occupied house on E. Kimball and on S. Main north of E. Kimball. There is no street closure sheet for the resident on E. Kimball included with the packet
8. Need better explained run maps, to include typed routes. The run maps submitted in the application are different than the run maps on the event website. The maps on the website use more roadway. Need accurate maps of the runs.
9. Need a copy of the TABC permit for both days.
10. Need a site map outlining the TABC lines for both days.
11. Need a detailed site map of vendor locations (beer tents, food vendors, etc.) for each day.
12. Event organizers will be responsible for manning the handicap parking lot at Walnut and W. Broad.
13. Event organizers will be responsible for guiding and directing parade floats into the staging area, this will not be a PD function.
14. There will be no access allowed by PD to secure areas when people arrive with hand-written or unauthorized parking or access passes. Once roadways are closed and vendors are set, no vehicle access will be allowed while event goers are present in the event area. There needs to be a set time for vendors to finish their setup.
15. There is nothing in the permit with setup timeframes and deadlines for setup and vehicle removal.
16. There will be no early vendor load up and departure using vehicles. If they choose to leave early, they will need to walk their items out.
17. Event organizers will not be allowed to remove any people partitions or allow patrons to access the roadway during the parade. Mansfield PD will advise event organizers when the partitions can be removed and patrons can enter the roadway.
18. Detour map and Crossroads Barricade map are not attached for either day.
19. On page 24, the road closures listed do not encompass all of the locations needed for barricades and officer positions. All avenues into the parade route have to be accounted for in the closures.
Public Works Department - Approve, with the following comments and conditions:
1. A traffic control plan will need to be submitted a minimum of 2 weeks prior to the event.
Stormwater Department - Approve, with the following comments and conditions:
1. Adequate waste receptacles must be present to contain litter and food waste.
2. The event area shall be policed immediately after the event to collect any errant litter.
3. No surfaces discharges are permitted from the food vendors, to include hot bath water.
4. All event, start/stop, and rest areas shall have adequate waste receptacles and serviced to prevent litter accumulation.
5. The event route shall be policed immediately after the event to collect any stray litter.
Justification
n/a
Funding Source
HOT Funds and private resources
City Contact
Faith Morse
Assistant to the City Manager
817-276-4273
Prepared By
Jennifer Johnston, Development Coordinator
Planning and Zoning
817-276-4229
Applicant:
John Pressley
817-366-8286