Title
Resolution - A Resolution of the City Council of the City of Mansfield, Texas, Awarding a Annual Contract to Building Contractors, Inc. dba BCI Janitorial in an Amount Not to Exceed $65,337.60 for Janitorial Services of Park Facilities; Finding That the Meeting at Which This Resolution is Passed is Open to the Public as Required by Law; And Declaring an Effective Date (MPFDC Fund)
Requested Action
Consider and Approve a Resolution to Award Janitorial Contract
Recommendation
Approve Resolution
Description/History
In a continuing effort to provide grounds maintenance services for City property in the most cost effective manner, the Parks and Recreation Department has gradually outsourced grounds maintenance services for park and municipal properties since 2005. The contract janitorial program has allowed the City to increase the level of service to the citizens by using contractors to perform routine janitorial tasks, while in-house staff concentrates on high end grounds maintenance such as chemical applications, fertilization, botanical, and irrigation.
This contract is for weekly janitorial maintenance of 12 park facilities, including restroom cleaning and litter removal services. City staff will be responsible for monitoring contractor performance on a daily basis to ensure compliance with maintenance standards and specifications.
Requests for bids were advertised on August 9th and 16th. The bid opening was held on September 6, 2023 with six companies submitting sealed bids. Staff reviewed and evaluated the bids and worked with the Legal Department to ensure all bid requirements were met. It was determined that Building Contractors, Inc. was the successful “best value” bidder. The initial contract term is for one year and will be reviewed annually to determine subsequent renewal terms. At the City’s option, this contract shall be renewable for four (4) additional one-year renewal periods.
Justification
Contracting the maintenance of developed...
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