Title
Resolution - A Resolution Awarding a Contract to Ford Audio-Visual Systems, LLC (Ford AV) in the Amount of $208,023.54 for the Purchase and Installation of Audio and Visual Equipment in the City Hall Council Chambers
Requested Action
City Council approve the contract with Ford AV in the amount of $208,023.54
Recommendation
Approve the contract as submitted by Ford AV to upgrade and install new audio/visual and lighting equipment in the City Hall Council Chambers.
Description/History
The current audio/visual equipment and lighting is in need of upgrades to better communicate meetings and presentations to the citizens of Mansfield and enhance the digital capability that current technology dictates. The current audio/visual equipment has not been upgraded since City Hall opened in 2002 and several technical glitches have occurred over the course of the last two years due to the aging equipment. The upgrade of the current system was approved in the annual FY 2014-2015 for up to $200,000, and an additional $46,000 was approved in the FY 2015-2016 for upgrading the theatrical lighting to enhance the broadcasts for television and Internet broadcasts. The vendor is basing pricing on the current cooperative purchasing agreements with the State of Texas and Buyboard, both of which the city is a participating member.
Justification
Enhance the communication of meetings and presentations to all citizens.
Funding Source
The City of Mansfield's Equipment Replacement Fund
Prepared By
Todd Williams, Director of IT
817-276-4281