Title
Review and Approval of the Management and Improvement Services Agreement for the South Pointe Public Improvement District between the City of Mansfield and FirstService Residential
Requested Action
Approve the subject agreement.
Recommendation
Staff recommends approval. The agreement has already been reviewed by Betsy Elam.
Description/History
This is the final step with the creation of the South Pointe PID. The scope of responsibilities of the PID Management company are as follows:
- Oversee the bidding and awarding of any subcontracts for the Improvements and Services;
- Monitor work performed by any subcontractors to ascertain that it is performed completely, professionally, and with the appropriate level of quality and to make whatever changes are necessary to achieve these objectives;
- Obtain, maintain and pay for insurance necessitated by the Improvements and Services;
- Prepare an updated annual Service Plan and Budget Plan for approval by City Council;
- Maintain a full and accurate accounting of disbursements for reimbursement from District revenues and provide the City with a monthly accounting statement;
- Participate in meetings of individual departments within the City to coordinate District activities;
- Establish means of communication for citizen input to report problems and suggestions to the District; coordinate responses to citizens, with input from the City;
- Monitor recurring expenses and perform comparative analyses to identify emerging trends and real or potential problems; notify the City of trends and unusual or excessive expenses;
- Maintain a complete set of historical records of all District activity to include but not limited to minutes of meetings, and agreements/contracts with other entities, grant applications, etc.
Funding Source
The PID management cost will be totally borne by the PID. The City will not be obligated to provide funds to finance or operate the PID other than from the assessments.
Prepared By
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