Title
Resolution - A Resolution of the City Council of the City of Mansfield, Texas, Approving a Data Processing, Printing, and Mailing Services Agreement Between the City of Mansfield, Texas, And InfoSend, Inc.; Finding that the Meeting at Which this Resolution is Passed is Open to the Public as Required by Law; and Declaring an Effective Date (Utility Fund)
Requested Action
Consider the Resolution authorizing a data processing, printing, and mailing agreement with InfoSend Inc.
Recommendation
Staff recommends approval of the Resolution.
Description/History
The City of Mansfield outsources the printing and mailing of utility bills and inserts for approximately 20,000 bills per month in a four-cycle billing, which equals approximately 240,000 bills annually. The City published a request for proposals for the printing and mailing of utility bills and inserts in the Star-Telegram on August 18th and August 25th.
The agreement is for an initial one-year term with the ability to renew for five additional years. The bid specification provided for interlocal cooperative purchasing agreements with other governmental entities.
Justification
The proposal award is based on price, municipal references, and the proposer’s ability to perform and interface with the City's new utility billing software. The price per statement will decrease from $0.13 to $0.11 with InfoSend. Postage is a pass-through cost based on the USPS rates. The cost for these services are incorporated in the Utility Billing Division operating budget.
Funding Source
Utility Fund
Prepared By
Jeff Price, Director of Water Utilities
817-728-3602