Title
Update; Walnut Creek Linear Park Phase II Design
Requested Action
Project Update
Recommendation
Project Update
Description/History
The 2009 Parks, Recreation, Trails and Open Spaces Master plan included a spine trail phasing and prioritization plan. The first priority on this plan was trail segment “I” which is 2.75 miles from Oliver Nature Park through Philip Thompson to Loyd Park on Joe Pool Lake, which is a continuation of the existing Walnut Creek Linear Park. Dunaway was hired in summer 2013 to help staff formulate conceptual trail plans that could be used for future land acquisition and trail development.
For earlier updates please see the September 2017 staff report
October 2017 - Project is awaiting approval by the Corps of Engineers. Staff will be finalizing the schedule for bidding the project and doing internal city reviews for comments.
November 2017 - The Consultant has received the response from the United States Army Corps of Engineers (USACE) in regards to mitigation and permitting. We have discussed the options and have asked Dunaway to reach back out for clarification so that a final decision can be reached. The project is in final stage for advertisement and bidding as soon as approvals are granted from the USACE.
January 2018 - The Consultant has received the response from the United States Army Corps of Engineers (USACE) in regards to mitigation and permitting. We will have to plant trees on USACE property along the trail as a required part of the mitigation. The project has now moved to the USACE real estate division for final review. The project should be ready for advertisement and bidding in March.
February 2018 - The USACE real estate division is still reviewing the final plans. Staff has been in contact with the design consultant to keep up with the timeline with the anticipation to advertise this project for bid in March.
March 2018 - The USACE real estate division has asked for additional survey information regarding their fee property to finalize their review process. On March 7th, the 100% plans were presented to the City’s Development Review Committee. Staff and the design consultant are addressing those comments and anticipate advertising this project for bid in April.
April 2018 - The additional survey information regarding the USACE property use has been delivered and is under review in their offices. Staff is working with the design consultant developing the specifications and finalizing the plans based on the City’s Development Review Committee comments. Bid advertisement is anticipated in May.
May 2018 - Staff is waiting on USACE to finalize the additional survey information regarding the USACE property use. CDs/DDs and specifications are under a final review in the meantime. Bid advertisement is anticipated in late May.
June 2018 - Staff has been contacted by the USACE with their final review comments. The agreement has been adjusted and was sent back for signatures. Staff has given final comments on plans and specifications with anticipation of a final 100% package on June 15th for the design consultant. Bid advertisement is anticipated in late June based on the USACE property agreement.
July 2018 - Staff is in weekly contact with the design consultant in anticipation of the USACE’s final sign off. The agreement is in the office of real estate and is the final signature needed. Construction documents and specifications have been finalized. Bid advertisement is anticipated in early August based on the USACE property agreement.
August 2018 - Staff contacted USACE on August 1st about the progress on the easement agreement involving a portion of the trail. They notified staff that the agreement is in review with the second last person in the Real Estate Office to sign off. Additional construction document information was also requested and has been submitted. Staff is anticipating final signatures in four to six weeks. Bid advertisement will follow.
September 2018 - On August 24th, staff received the USACE’s easement consent and agreement contract however there was a clerical error in Section 23 of the contract. The USACE has been notified of the error and is working with the design consultant to correct the matter. Staff is anticipating this matter to be resolved within a month. Additionally, final reviews and adjustment to construction documents and specifications are being made while the contact is being corrected.
October 2018 - The project has officially been advertised for public bid beginning October 3rd. The bid opening is scheduled for October 25th. After reviewing the bid submittals and contractor references, the construction contract award is expected to be ready for MPFDC and City Council action in November. Staff is anticipating starting construction in January 2019 with a full 365-calendar day completion schedule.
Justification
The Mansfield Park Facilities Development Corporation allocated funding for design and construction of Phase 2B of the Walnut Creek Linear Park in the FY17-18 budget.
Funding Source
MPFDC ½ cent sales tax
Prepared By
Chris Ray
Park Planner, Parks and Recreation Department
chris.ray@mansfieldtexas.gov
817-804-5788