Title
Update; Chandler Park, Phase II Design
Requested Action
Project Update
Recommendation
Project Update
Description/History
The Mansfield Park Facilities Development Corporation’s (MPFDC) 2009 Parks, Recreation, Trails and Open Spaces Master plan approved by the MPFDC and City Council in January of 2010 included the continued need for a community park in the northeast quadrant of the City, Clayton W. Chandler Park formerly North Park is one of Mansfield’s oldest parks being acquired in 1975. The first phase renovation of Chandler Park began in May of 2003 and included a new restroom/concession/announcer’s area, two new football fields with lights, four new t-ball fields, entry/drop off area, accessible parking, pavilion, landscaping, irrigation and fencing. The existing large baseball field was left intact at that time.
Phase II renovations are scheduled to include community park amenities. As outlined in the strategic business plan, Chandler Park Phase II is scheduled for design in FY2013-2014 and construction in FY2014-2015. Phase II design and construction will complete the park renovation. The intent is to utilize the entire park for these elements and to relocate the Colt baseball field simultaneously to the Sports Complex by expanding baseball field #6.
May - After having seen a presentation from la terra studios, inc. at their April 17th meeting, the Board requested to see a proposal for professional services for a schematic design of Chandler Park, Phase II. Staff received the proposal from la terra and will distribute it to the Board at the meeting. The services will include research, data collection, public input meetings, rendered conceptual plans finalized with schematic design plans ready for initial City review. La terra studios, inc. was one of the original designers of Chandler Park, Phase I and has previously provided studies for the Colt field relocation.
June - Staff has met with la terra to discuss the design and public meeting schedules. The first public meeting is scheduled for June 26th at City Hall to gather public input for the design program elements. After collecting the public input, the consultant will begin forming the design concepts.
July - The first public meeting was held on June 26th. Several individuals and special interest groups spoke concerning different potential park elements. The consultant will take this information and begin to layout possible concept plans to present to staff later this month.
August - A joint work session with the MPFDC and City Council was held on August 11th. The consultants and staff are working to incorporate all comments from the public meeting and work session into the conceptual plans for the future park development.
September - The consultant has presented three conceptual design plans to staff for review. Staff will review the concepts and work with the consultant to finalize them for the public review process.
October - a Public Meeting is scheduled to obtain input from the community on the concepts provided by the consultant the week of October 20th The exact date will be announced at the Board meeting. Staff is working with the consultant to refine a concept that represents the feedback already received.
November - Revisions being made to the conceptual drawings reflect the discussion at the October Board meeting. The revised conceptual will be presented at the November meeting and will include revised cost estimates for implementation. Upon review and consensus, a public meeting will be scheduled to present the final concept; time and date of such meeting to be determined.
December - A public meeting is scheduled for January 8th at 6 pm at Mansfield City Hall to present the concepts, review the final revised concept and take any additional input.
January - A final concept has been prepared for the park layout. Staff has requested final input from the Board in order to bring the master plan to the February meeting for approval in order to proceed with design development and construction drawings. The site has been surveyed for area and topography and this information has been provided to the consultant.
February - A joint work session was held with City Council and MPFDC on Monday February 9, 2015. City Council requested a hold of 45 days before approving a concept plan to move forward with development drawings in order to explore the possibility of additional land acquisition. It was also requested to have more amenities in the park, possibly a dog park and remove the water feature (pond).
March - Project is presently on-hold until additional direction is provided from the Board and City Council
April - Project continues to be on-hold until additional direction is provided from the Board and City Council.
May - Project continues to be on-hold until additional direction is provided from the Board and City Council about additional property acquisition.
June - Project continues to be on-hold until additional direction is provided from the Board and City Council about additional property acquisition or possible redesign.
July - Project continues to be on-hold until additional direction is provided from the Board and City Council about additional property acquisition or possible redesign.
August - Chandler Park Phase II has been reengaged. Meeting with consultant complete and a request for the design development proposal has been initiated. Staff desires to revisit the concept plan with the Board to review the project and get direction. Upon direction Staff will bring the concept and proposal in September for approval to move forward. Staff will also present the approved concept for City Council approval prior to moving into design drawings and construction documents.
October, 2015 - Staff will present the Board’s direction to move forward with the approved design to the City Council tentatively at an October meeting.
November - Staff is working with the consultant on design development contract pricing including a revised construction estimate. DD/CD Proposal underway
December - A design development/construction document proposal is on the agenda for consideration under New Business.
January, 2016 - The la terra proposal was approved in December and a purchase order was issued for design document/construction document prep. A kickoff meeting is being scheduled for the week of January 19th with la terra to further review the schedule and needs. Anticipated construction is to begin in the fall of 2016.
February - La terra is currently working on the design document/construction documents. Staff has been in contact with the consultant as we move through this process. Scheduling has been confirmed with completion target date. Design should be finished early summer with construction anticipated in the beginning of fall 2016.
March - Staff received 75% of the design/construction documents from the design consultant, La terra studio, and is currently reviewing the construction documents. Staff will present direction to the consultant through the design process. Design should be finished in early summer with construction anticipated in the beginning of fall 2016.
April - On March 29, staff met with the design consultant, la terra studio, and went through a review of 75% finished design/construction documents. Staff presented direction to the consultant regarding how to proceed with the design. The design is still on schedule with construction anticipated to begin in the fall of 2016.
May - Currently, staff is working through the design process with the consultant. On May 13th, staff reviewed a 50% completed construction document that was produced under the direction of staff from their previous review session. The design is still on schedule with construction anticipated to begin in the fall of 2016.
June- Staff has started the permitting process and is currently reviewing a 90% completed CD set that was issued on June 14th. This project is scheduled to advertise on July 6th with a bid opening on July 21st. Construction is anticipated to begin in the fall of 2016.
July- Staff has been working with the design consultant, la terra studio, on adjusting final construction drawings to meet City Planning Review comments. This project first advertised on July 20th with a bid opening scheduled for August 9th at 2 p.m. Construction is anticipated to begin in the fall of 2016.
August- The bid opening was held on August 9th at 2 p.m. Staff will be making a recommendation of contract award based on the review of bids received. Construction is anticipated to begin in the fall of 2016, with nine months estimated for project completion.
Justification
Completion of Clayton W. Chandler Park, Phase II will provide the citizens with a much needed community park in the northeast quadrant of the City as indicated by the Master Plan.
Funding Source
MPFDC ½ cent sales tax
Prepared By
Chris Ray, ASLA
Park Planner, Parks and Recreation Department
Chris.ray@mansfield-tx.gov
817-804-5788