Title
Resolution - A Resolution to Consider Awarding an Annual Contract to Earthworks, Inc. in the Amount of $164,770 for Mowing of Developed Parks, Undeveloped Park Sites, and Municipal Sites and Properties
Requested Action
Approve a Resolution to Award an Annual Contract to Earthworks, Inc. of Lillian, Texas in the Amount of $164,770 for Mowing of Developed Parks, Undeveloped Park Sites, and Municipal Sites and Properties
Recommendation
Approve resolution
Description/History
In a continuing effort to provide grounds maintenance services for City property in the most cost effective manner, the Parks and Recreation Department has gradually outsourced grounds maintenance services for park and municipal properties since 2005. The contract mowing program has allowed the City to increase the level of service to the citizens by using contractors to mow, edge, and blow turf area while in-house staff concentrates on high end maintenance such as chemical applications, fertilization, botanical, and irrigation.
This contract is for weekly/bi-weekly grounds maintenance of 24 developed and undeveloped parks, city properties, and municipal sites. The full contract amount is $164,770, with $67,320 covering 13 properties funded in the General Fund and $97,450 covering nine parks funded by the Mansfield Park Facilities Development Corporation. Services include mowing, trimming, edging and litter removal services. City staff will be responsible for monitoring contractor performance on a daily basis to ensure compliance with maintenance standards and specifications.
Requests for bids were advertised in the Star Telegram on July 13, 2016 and July 20, 2016. Three professional landscape maintenance companies attended the mandatory pre-bid meeting on July 28, 2016, with two companies submitting sealed bids on August 11, 2016. Staff reviewed and evaluated the bids and worked with the Legal Department to ensure all bid requirements were met. It was determined that Earthworks,...
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