Title
Resolution - A Resolution to Consider Awarding an Annual Contract to Terracare Associates in the Amount of $248,650 for Mowing of Medians, Rights-of-Way, and Municipal Sites and Properties
Requested Action
Approve a Resolution to Consider Awarding an Annual Contract to Terracare Associates of Dallas, Texas in the Amount of $248,650 for Mowing of Medians, Rights-of-Way, and Municipal Sites and Properties
Recommendation
Approve resolution
Description/History
In a continuing effort to provide grounds maintenance services for City property in the most cost effective manner, the Parks and Recreation Department has gradually outsourced grounds maintenance services for park and municipal properties since 2005. The contract mowing program has allowed the City to increase the level of service to the citizens by using contractors to mow, edge, and blow turf areas while in-house staff concentrates on high end maintenance such as chemical applications, fertilization, botanical, and irrigation.
This contract is for weekly/bi-weekly grounds maintenance of approximately 72 miles of medians and rights-of-way. Services include mowing, trimming, edging and litter removal, as well as bi-weekly maintenance of landscape beds on eight thoroughfares. City staff will be responsible for monitoring contractor performance on a daily basis to ensure compliance with maintenance standards and specifications.
Requests for bids were advertised in the Star Telegram on July 13, 2016 and July 20, 2016. Five professional landscape maintenance companies attended the mandatory pre-bid meeting on July 28, 2016, with two companies submitting sealed bids on August 11, 2016. Staff reviewed and evaluated the bids and worked with the Legal Department to ensure all bid requirements were met. It was determined that Terracare Associates was the successful “best value” bidder. The initial contract term is for one year and will be reviewed annually to determine subsequent renewal terms. At the ...
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