Title
Resolution - A Resolution to Consider Awarding a Construction Contract to Muckleroy & Falls of Fort Worth, Texas in the amount of $2,485,161 for Site Development and Construction of the Parks and Recreation Administration Building
Requested Action
Approve a Resolution to Execute a Construction Contract
Recommendation
Approve Resolution
Description/History
The project includes the site development and construction of a new administration building that will house the Parks and Recreation and CVB/Tourism administrative staff at the property owned by the Mansfield Park Facilities Development Corporation (MPFDC) on Matlock Road. Extensive planning and facilitation of staff’s present and future needs are accommodated in the new facility. Currently, administrative staff office in the converted volunteer fire station on Smith Street which is located on the four acres slated for redevelopment in historic downtown.
The proposed single story building is designed to provide office space for 20 staff members, and include a community meeting room, two conference rooms, restrooms, break area, work room, storage space, and a parking lot with site development and improvements to Matlock Road. The building is proposed to be wood construction with a rock masonry exterior and metal roof. The site civil work, parking lot ingress and egress, and infrastructure are included as a portion of this contract.
On December 21, 2017, five bids were received and publicly opened. Muckleroy & Falls was selected as the lowest qualified and responsive bidder with a bid in the amount of $2,481,118. The bid tabulation was checked and it was found to have a computation error resulting in the bid being $4,043 higher than shown on the attached bid tabulation sheet. Two of the other bidders also had computation errors in their bids. Muckleroy & Falls remained the lowest qualified bidder after the corrections.
After analyzing the bids, meeting with the apparent low bidder and checking references, staff recommends awarding the construction contract to Muckleroy & Falls in the amount of $2,485,161. This base bid includes $1,912,797 for the building, $472,364 for the parking lot, drive approach and Matlock Road modifications, and a $100,000 project contingency. Funding for this project is included in the MPFDC FY2017-2018 budget and the construction contract was approved with a vote of 7-0 at the January 18, 2018 MPFDC bord meeting. Construction is scheduled to begin in February and completion is expected by the end of 2018.
Justification
The proposed re-development of the City’s four acres on Smith Street will mean new office space will be required to house the Parks, Recreation and CVB staff within the next 18 months. Presently there is no other office space available to house these departments.
Funding Source
MPFDC ½ cent sales tax
Prepared By
Matt Young, Director of Parks and Recreation
817-804-5798