Title
Resolution - Resolution Authorizing the City Manager or his Designee to Execute a Memorandum of Understanding with the Mansfield Area Tennis Association for Construction of Tennis Courts at Clayton W. Chandler Park
Requested Action
Approve a Resolution to Execute a Memorandum of Understanding
Recommendation
Approve Resolution
Description/History
Clayton W. Chandler Park is a 13-acre community park located in the northeast quadrant of the city. Phase I renovations funded by the Mansfield Park Facilities Development Corporation were completed in May 2004, including a new restroom/concession/announcer’s area, two new football fields with lights, four new t-ball fields, entry/drop off area, accessible parking, pavilion, landscaping, irrigation and fencing. Phase II improvements were completed in August 2017, including construction of a new parking lot, restroom building, looped concrete trail, two playgrounds, splash pad, basketball court, sand volleyball court, skate spot, pond, pavilions, fitness equipment, landscaping, benches, picnic tables, park monument sign and irrigated open space.
During the second phase improvements, the existing three tennis courts were renovated to include new surfacing, fencing, lighting, hardware and a pavilion. The park’s master plan also included the addition of two new tennis courts adjacent to the existing courts. During the design phase, City Council directed staff to not include the two additional courts in the base bid in lieu of providing more open space in the park.
In 2017, the Mansfield Area Tennis Association (MATA) approached the City with a request to build the two additional courts. MATA proposed that their organization could raise 50% of the funding necessary to complete the project. The project includes design services, site preparation, and construction of two lighted tennis courts following the City’s bid specifications and construction documents. The current estimate for the construction project is $300,000, including contingency.
The term of the MOU shall commence on January 1, 2019 and end on December 31, 2019 unless earlier terminated in accordance with the MOU. The parties may extend the MOU by a duly approved and signed written agreement. If full funding is achieved during the term of the MOU, the project will be publicly bid following all required City and State purchasing guidelines and be managed by the Parks and Recreation Department.
Justification
The proposed MOU outlines the terms and responsibilities necessary to provide funding for the construction of two additional tennis courts at Clayton W. Chandler Park.
Funding Source
Park Development Fees
Prepared By
Matt Young, Director of Parks and Recreation
817-804-5798