Title
Resolution - A Resolution of the City of Mansfield, Texas Authorizing the City Manager to Enter Into an Interlocal Agreement with the City of Cedar Hill for the Use of the Mansfield Environmental Collection Center
Recommendation
The Environmental Services Staff recommends the approval of the resolution.
Description/History
The Mansfield Environmental Collection Center (ECC) was first opened in November 2015. The original operating hours were just the second Saturday of the month from 10 am - 3 pm. In April 2017 the Thursday and Friday preceding the second Saturday with hours of 3 pm - 7 pm were added. Usage of the facility has steadily increased since it was first opened.
The City of Cedar Hill approached staff regarding access to the facility for their residents. Currently, Cedar Hill residents not able to attend one of the local collections in Cedar Hill must take their household hazardous waste material (HHW) to the collection center in Fort Worth. The ECC is much closer than the Fort Worth facility. The standard agreement used by Fort Worth for access to their facility was used as the foundation for this interlocal agreement.
The last year we have data for, 32 Cedar Hill households used the Fort Worth collection facility. It is anticipated that even with the closer proximity less than 75 Cedar Hill households proposes to make use of the ECC for dropoff within the fiscal year, compared to 2,284 Mansfield households who used the facility in FY19. However, in addition to the resident drop-offs, Cedar Hill will use the ECC to process the materials collected by their staff at quarterly local collection events. It is anticipated their local collections may result in another 600 participants for the year.
The term length of the proposed agreement is to the end of the fiscal year, with up to 4 mutually agreed renewals anticipated to be extended at the beginning of the new fiscal years. The total time period covered by this agreement is October 2019 - September 2024. The Cedar Hill city council accepted the interlocal agreement and it was signed September 24, 2019.
The agreement is the same as the agreement Fort Worth used when Mansfield was using their services. It was updated to remove the portion of Mansfield staff and equipment being used local collection events in Cedar Hill.
The term length of the proposed agreement is to the end of the fiscal year, with up to 4 mutually agreed renewals anticipated to be extended at the beginning of the new fiscal years. The total time period covered by this agreement is October 2019 - September 2024. The Cedar Hill city council accepted the interlocal agreement and it was signed September 24, 2019.
Justification
The ECC has the capacity and capability to accept Cedar Hill resident drop-offs and process materials from local collections in Cedar Hill. The interlocal agreement has a cost recovery of $50/visit, regardless of site, to be paid quarterly by Cedar Hill to the City of Mansfield. Anticipated revenues for the upcoming fiscal year should exceed $30,000 based on projected use.
Disposal costs for ECC operations last year were $65,684.66. Disposal cost per household was roughly $30. The anticipated revenues will exceed the disposal costs of the additional materials received from the new users. The resulting surplus will be used to offset wear and tear on equipment, overhead, and disposal costs for the materials received from Mansfield residents. No additional staff will be needed to service this agreement.
Howard Redfearn will be in attendance at the meeting to answer questions.
Funding Source
N/A
Prepared By
Howard Redfearn
Environmental Manager
Environmental Services Department