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File #: 19-3351    Version: 1 Name: Resolution - A Resolution Awarding A Contract For Street Sweeping Services For FY 20 to Sweeping Services of Texas - Operating L.P. for an Amount Not To Exceed $137,500 (Drainage Utility Fund)
Type: Resolution Status: Passed
File created: 11/1/2019 In control: City Council
On agenda: 11/11/2019 Final action: 11/11/2019
Title: Resolution - A Resolution Awarding A Contract For Street Sweeping Services For FY 20 to Sweeping Services of Texas - Operating L.P. for an Amount Not To Exceed $137,500 (Drainage Utility Fund)
Sponsors: Joe Smolinski, Bart VanAmburgh, Howard Redfearn
Attachments: 1. Resolution, 2. Street Sweeping Bid Tab 2020
Title
Resolution - A Resolution Awarding A Contract For Street Sweeping Services For FY 20 to Sweeping Services of Texas - Operating L.P. for an Amount Not To Exceed $137,500 (Drainage Utility Fund)

Recommendation
The Environmental Staff recommends the approval of the contract award to Sweeping Services of Texas - Operating L.P. for street sweeping services and the authorization of funding.

Description/History
The project bid on October 27, 2019 and there was only one bid for the project.
Staff is recommending award of this project and authorization of funding for the bid amount of $137,500.
The only bidder was Sweeping Services of Texas - Operating L.P. The contract time for this project is twelve months. Bid tabulation is attached.
The sweeping contract is only for curbed, public streets. Streets with bar ditches are not included. Additionally, streets in private communities are excluded. All residential streets are to be swept twice per year: once after leaf drop, this generally comes just before Christmas, and again in the spring after tree flowers drop, this generally occurs around Easter. Major thoroughfares are swept monthly. Intersection turn islands are swept twice, in conjunction with the residential sweeping.
Sweeping Services of Texas - Operating L.P. was the only bidder for this project. Their bid for the requested services was for $125,000.The requested funds included a 10% contingency over the bid to cover any sweeping needs due to icy road operations, or other special requests.
The bid announcement included the option for up to 4 annual renewals with up to a 5% unit cost increase. As streets are added it is understood the contract cost may increase by more than 5%.

Justification
Sweeping Services of Texas - Operating L.P. has satisfactorily provided this service for Mansfield since 2014.
A Resolution is attached for Council’s consideration.

Funding Source
The funding source will be the Drainage Utility Fund.

Prepared By
Howar...

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