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File #: 22-4816    Version: 1 Name: Resolution – A Resolution Awarding Street Maintenance Contracts for Miscellaneous City Wide Concrete Repairs to Ken-Do Contracting, LP and GROD Construction, LLC. (Street Operations Department Maintenance Budget – General Fund).
Type: Resolution Status: Passed
File created: 7/29/2022 In control: City Council
On agenda: 8/8/2022 Final action: 8/8/2022
Title: Resolution - A Resolution Awarding Street Maintenance Contracts for Miscellaneous City-Wide Concrete Repairs to Ken-Do Contracting, LP and GROD Construction, LLC (Street Department Maintenance Budget - General Fund)
Sponsors: Bart VanAmburgh
Attachments: 1. Resolution, 2. Bid Tabulation

Title

Resolution - A Resolution Awarding Street Maintenance Contracts for Miscellaneous City-Wide Concrete Repairs to Ken-Do Contracting, LP and GROD Construction, LLC (Street Department Maintenance Budget - General Fund)

 

Requested Action

Consider the Resolution awarding maintenance contracts to Ken-Do Contracting, LP and GROD Construction, LLC. for miscellaneous city-wide concrete repairs.

 

Recommendation

The Public Works Staff recommends approval of the Resolution.

 

Description/History

To supplement the work performed by city street maintenance crews; outside contractors are hired to perform concrete street and sidewalk repairs and maintenance.  These contractors typically handle repairs on thoroughfare streets while the city crews repair residential areas and lesser traveled roadways.  The previous bid for city concrete repairs was in 2017.  Two contractors were selected with the bid in case the low bidder could not perform, or the work was unsatisfactory.  The contract was for one year with an option for 4 additional one-year periods.  This contact has recently expired.

 

To establish a wider range of individual unit prices and to foster competition among contractors for the best prices and services, the miscellaneous city-wide concrete repair contract was advertised in the Fort Worth Star Telegram on June 9 and June 16, 2022, along with the City’s website.  The bids were received and publicly opened on June 30, 2022.   There were 4 bidders for this work.  The bids were advertised as “best value.” The lowest price and best value bid was that of Ken-Do Contracting, LP.  Ken-Do Contracting, LP has not performed work in Mansfield, however they have been doing similar work in the City of Arlington for the past 6 years with positive references.  A check of their other references was also positive.

 

As with the previous bid, the Public Works Department recommends approval of two contractors in case the low bidder cannot fulfill their obligations.  The second lowest price bidder was unresponsive to numerous requests for references.   The Public Works Department recommends GROD Construction, LLC as a secondary contractor. GROD Construction, LLC, the third lowest priced bid, has completed a project in Mansfield with satisfactory results and within budget.  This second contractor will only be utilized if the Ken-Do Contracting can not perform or if the workload does not meet their schedule.

 

The estimated expenditure by the Streets Department for this work is $1,000,000 to $1,250,000 per year.  The award of the bid is for one year with the option to renew for 4 additional one-year periods.  An inflationary adjustment will be included in the contract that may adjust the unit prices each year to account for inflation or the Consumer Price Index (CPI) whichever is less.

 

Justification

Outside contractors are essential to accomplish the workload for repairing and maintaining the streets and sidewalks within the city.  The Public Works Department feels that Ken-Do Contracting, L.P. and GROD Construction, LLC have the necessary staff and equipment to successfully complete this work.

 

The Assistant Director of Public Works-Transportation will be in attendance at the meeting to answer Council’s questions regarding the proposed contracts.  A resolution and bid tab are attached for Council’s consideration.

 

Funding Source

(Street Department Maintenance Budget - General Fund)

 

Prepared By

David Boski, P.E.,

Asst. Director of Public Works - Transportation,

817-276-4208