Share to Facebook Share to Twitter Bookmark and Share
File #: 22-4897    Version: 1 Name: Discuss and Consider Executing a Consultant Agreement with 110% Inc. for Professional Services Related to the Creation of a Financial Management Philosophy and Cost Recovery Model for Parks and Recreation Services
Type: Discussion Item Status: To Be Presented
File created: 9/7/2022 In control: Mansfield Park Facilities Development Corporation
On agenda: 9/15/2022 Final action: 9/15/2022
Title: Discuss and Consider Executing a Consultant Agreement with 110% Inc. in the Amount of $33,965 for Professional Services Related to the Creation of a Financial Management Philosophy and Cost Recovery Model for Parks and Recreation Services
Attachments: 1. Financial Sustainability Proposal.pdf
REQUESTED ACTION
Approve Execution of a Consultant Agreement

RECOMMENDATION
Approve Agreement

DESCRIPTION/HISTORY
The 2020 Parks, Recreation, Open Space and Trails Master Plan included a number of operational, maintenance, recreation and marketing strategies to help guide the department over the next 10 years. One of the operational strategies recommends to “seek to add financially sustaining facilities and improve cost recovery rate on existing programs and facilities.” Currently, there are limited procedures for establishing fees and charges for programs and services offered by the Parks and Recreation Department. The current structure for fees and charges has been created through ad hoc methods that do not provide a clear approach to cost recovery, priority of service delivery or ensuring access to public spaces or programs.

During the 2021 feasibility study for a potential multi-generational recreation center and library facility, the lack of an established financial philosophy or cost recovery goals made the development of the operational pro-forma for the facility difficult. If the city moves forward with the construction of this facility in the future, the need for setting a sustainable financial model for operating, maintaining and reinvesting in the facility is crucial. However, maintaining and ensuring continued access to current parks, recreation facilities and public programs is important as well. Operating from a foundation of sound public administration and business principles will be critical for moving the parks and recreation system forward in a manner that is sustainable, reflects the values of Mansfield and is accountable to residents.

In order to create a financial management philosophy and establish a cost recovery model for all parks and recreation programs and services, the department solicited a proposal from 110% Inc. to lead discussions and analysis with staff, elected officials and stakeholders. 110% Inc.’s program, The Smart Approach...

Click here for full text