Title
Resolution - A Resolution of the City Council of the City of Mansfield, Texas, Rejecting All Bids Received For Right Of Way Litter Collection For Year 2024; Finding That The Meeting At Which This Resolution Is Passed Is Open To The Public As Required By Law; And Declaring An Effective Date
Requested Action
Consider the resolution rejecting all bids for the right of way litter collection.
Recommendation
Staff recommends approval of the resolution, rejecting all bids.
Description/History
In an attempt to provide orderly and clean streets the residents and visitors to the City of Mansfield, the Environmental Services Department identified streets for litter collection and determined a collection frequency. This was used as the input for an invitation for bids published, and sealed bids were received and opened on February 13th.
This service has not previously been provided, and no cost history was available. The lowest bid for services was $176,791.56 and the highest was $1,038,927.60. This service contract cost was not included in an existing approved budget within the City. The cost was determined to exceed any budget capacity to accommodate, and therefore rejecting all bids is recommended.
Staff will evaluate possible changes to the invitation for bids, specially reducing the frequency of street litter pickup to reduce costs. Additionally, as part of the upcoming budget process, identifying a funding source will be evaluated so the service may be provided in the future.
Justification
Staff receives complaints of areas in need of litter removal regularly. Staff has evaluated the complaints, and a need for litter collection exists. Some roadways with mowing contracts have limited litter collection completed as part of that service, but this proposal included streets and frequencies that would exceed that contract.
Funding Source
Drainage Utility Fund
Prepared By
Howard Redfearn Environmental Manager, Environmental Services Department
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